Practical Information

ACCOMMODATION

Furniture and Fittings
All rooms are equipped with at least a bed, desk, study chair, wardrobe, bookshelves and curtains/blinds.
Many students have small refrigerators in their rooms. In the MacKillop Building, these are already installed; in other all other buildings, students have their own. Many students also have large monitors and/or television screens. These are all okay. It is not permissible, however, to have other electrical appliances such as electric kettles, toasters, or toasted-sandwich makers. These are likely to trigger the fire alarm system. Such things are available or can be used in the small kitchenettes scattered through the residential buildings. Small espresso coffee makers are allowed in rooms.

Bed Linen
Sheets and pillowcases are supplied, and laundered each week, but you are free to bring (and wash) your own.  You need to bring your own towels. Quilts are also supplied, but students can also bring their own.

Keycards
Access to your room and other parts of the College is through your personal keycard.

Room allocation
In the main, rooms are allocated on the basis of seniority points system, but other factors influence the allocation of rooms. These include gender and year level, as the College aims to have a mix of men and women and students from all year levels in each house.

Heating and Cooling
Rooms either have ceiling fans and oil-based heaters or they are air-conditioned. You are not permitted to plug in your own heating or cooling systems as this can overload the circuit capacity of the buildings.

Care for your room
Students care for their rooms, and are responsible for any damage caused. You are free to decorate and set up your room as you wish, as long as there is no physical alteration or damage done.

Room Cleaning
Rooms are vacuumed and cleaned weekly on an allocated day which is displayed on the foyer notice board. The cleaners will empty waste paper baskets. Large items must be placed in the bins provided in the corridors. Larger items such as appliance packaging should be taken directly to the dumpster next to the maintenance garage.

Room Maintenance
Maintenance problems and reports of damage to the College should be reported to the Property Manager, Mark Price, via the Maintenance online form via the Student Portal. The College will not accept responsibility for maintenance carried out by a contractor engaged by residents.

Smoke detectors
The smoke detectors in College are sensitive and can be accidentally activated by such items as spray cans, smoking, incense, candles and sparklers. A student activating a fire alarm will be responsible for the costs incurred.

Bikes
Bikes are not kept in rooms, or other part of the College, except the bike sheds. Students who wish to store a bike in the bike shed have their keycard programmed for entry.

Kitchenettes
There are kitchenettes provided for student use throughout the College for students to make snacks.

ACADEMICS

Academic climate
Aquinas aims to create a pervading climate of purposeful endeavour. Residents are co-responsible for building and enhancing this. One of the richest benefits of collegiate life is the collective sense of purpose, the mutual assistance that is at hand, and the programmes, strategies and facilities that are available.

Several spaces are available 24/7 for individual and shared study: the Campion and Ralph Rooms; the Montefiore basement; the Kennedy Workshop. Silent supervised study is arranged in the Dining Room through Swotvac and Exams periods, at other times and places as arranged by the Assistant Dean and Senior Tutors.

Corridor, bathroom and bedroom noise is kept low during the day and early evening. Music should not be audible outside a room; students are encouraged to wear headsets or earplugs. After 11pm at night in residential areas, all are required be quiet.

Study Hall and Tutorials
A weekly Study Hall takes place on Monday nights in the Dining Room from 7.30pm – 9.00pm. While all students are encouraged to attend, this event is compulsory for all First Year students, who participate in a range of seminars which deal with aspects of studying at university.  In addition to attending Study Hall, all First Years are offered the opportunity to participate in subject-based tutorials. The Senior Academic Tutors organise subject tutorials for all First Years. Led by senior students from their university and some recent Old Collegians, these tutorials are an excellent opportunity for First Years to ask questions, seek clarification and obtain help as required. Most Tutorials are held during the Monday night Study Hall timeslot.

Academic Assistance
The Rector, Dean, Assistant Dean and Tutors will do all that they can to assist students in achieving their best academic outcomes. However, students are ultimately responsible for their own studies and are expected to make suitable progress and gain passes to meet full-time course requirements each semester. Students who are with concerns over their progress have the ready assistance of the Assistant Dean or Senior Academic Tutors so that appropriate academic support can be arranged.

Academic Panels and Progress Review Panels
The Academic Panels convene in Terms 1 and 3. All Fresher are scheduled to meet with a Panel to discuss their academic progress, transition into College and any other issues they wish to have addressed. The Academic Panel comprises (one of) the Rector, Dean, Assistant Dean, and two Alumni. The Progress Review Panels convenes in Terms 2 and 3 for Juniors and Seniors. The Senior Academic Tutors organise the schedule. For both Panels, dress is formal, including academic gown.

Academic Prizes and Awards
At the beginning of each year, awards and prizes are presented to those who have performed exceptionally well in the previous year. The awards are determined on grades and marks attained for the whole of the academic year.

  • The Aquinas Medal is awarded to the top student of the previous year, demonstrated through that student’s academic results and personal investment in College life. The Bessie Greenland Scholarship is awarded to the winner of the Aquinas Medal. It is valued at $500.
  • The Kennedy Family Prize is awarded to the top senior (third year and above) student returning to College. It is valued at $300.
  • The Marist Brothers’ Prize is awarded to the top second year student returning to College. It is valued at $300.
  • The Father C.P. Finn Prize is awarded to the top first year student returning to College. It is valued at $300.
  • Faculty Awards are presented to the top student in the Faculties of: Law, Health Sciences, Education, The Arts, Engineering, Science and Architecture. These awards are determined on the semester two results of the previous year. Each Faculty Award winner receives a voucher to the value of $75.

At the beginning of semester two, each year, awards are presented to those who have performed exceptionally well in the previous semester.

  • The Father Michael Scott Prize is awarded to the student with the best results in semester one each year. It is valued at $300.
  • The Father J.M. McInerney Prize is awarded to the top first year student in semester one, each year. It is valued at $300.
  • Faculty Awards are presented to the top student, in semester one, in the Faculties of: Law, Health Sciences, Education, The Arts, Engineering, Science and Architecture. Each Faculty Award winner receives a voucher to the value of $75.

ACADEMIC GOWNS
Aquinas College prides itself on being an academic community and not merely a boarding house for students. Therefore, in keeping with traditions that date back to Oxford and Cambridge universities, we wear academic gowns for all formal dinners (Mondays and Wednesdays, during term time), for the formal Masses, awards ceremonies and collegiate dinners, and for Academic Panels and review meetings. As part of the upfront fees, there is a charge of $55 a year to rent the gown, which includes dry cleaning.

COLLEGE EVENTS
There are five whole-of-College events during the year that all students are required to attend. Please take careful note of the dates of these events and be careful not to make other arrangements at these times:

  •  Welcome Service, Family Luncheon & College Assembly
 
  • Commencement Mass, Collegiate Dinner and Awards
 
  • Awards Evening, Mass, and Collegiate Dinner
 
  • Term 4 Collegiate Dinner
  • Valete Service and Dinner
 

Another significant event is:
The Marcellin Medallion Dinner

It is a requirement also that all students are also required to attend the following:

  • Training and meetings for students held during O-Week
  • Sunday night Chapel, if Catholic. Students of other traditions are most welcome.
  • All Formal Dinners held on Mondays and Wednesdays during University term time, unless excused by the Rector or the Dean.
  • Academic Panel and Progress Review Meetings.

COLLEGE PLANNER
The College Planner is a calendar that provides students with an overview of events across the course of the year. It is produced in conjunction with the ‘Red Frogs’ organisation. This should be read in conjunction with the Student Club semester programme.

COLLEGE RESIDENTIAL YEAR
The College Residential Year starts at on the Sunday of O-Week and concludes after the last exam of Semester 2 (although students are encouraged to leave as soon as they have finished their assessments and exams).

The year comprises four terms that coincide with university mid-semester and mid-year breaks. Students can choose whether to stay at College or go home for part or all of a break. A student’s room is assigned to him or her for the whole of the residential year.

A ‘Summer Stay’ programme operates during the summer for students who are returning the following year. Places are limited and are allocated on a priority basis. Students self-cater. Some of these students also apply for employment at the College during this time as Duty Managers and general assistants.

COMMON ROOMS
There are Common Rooms in Hannan House (the ‘GCR’), Gleeson House, MacKillop House, Marian House and Marcellin House. There is also a small television room in Roma Mitchell House. Students are asked to keep common rooms tidy and to turn the televisions and music off by 11pm during the week.

COMMUNICATION
Open and effective communication is essential at Aquinas. All students and staff are asked to regularly check: Facebook, the College Intranet, Noticeboards and Letterboxes. Messages to students may also be sent by email or SMS. Please ensure that you update your email address and/or mobile phone number if it changes, as this information is required at the front office.

DUTY COORDINATORS
Each day there is a House Coordinator (HC) assigned to be on duty during out-of-hours periods. The Duty Coordinator is available from 5:30pm on weeknights and all day on weekends. The Duty Coordinator is contactable by mobile phone and stays at College to assist students with emergencies or problems.

KITCHEN SERVICE PROGRAMME
All students contribute to the Kitchen Service Programme, as an integral dimension of their residency.  An exception is made of the members of the Student Club Executive who provide generous service in other ways. The Kitchen Service Programme was introduced in an effort to keep College fees within reasonable bounds and to provide other benefits.

LAWRIE SMART SHIELD
The Lawrie Smart Shield is a perpetual trophy awarded to the House that attains the most points across the whole year from a range of different competitions. The late Dr Lawrie Smart OA was a member of the inaugural group of Aquinas  residents in 1950 and held the position of President of the Student Club that year. Dr Smart was a true all-rounder and it is fitting that this shield is named in his honour. The Lawrie Smart Shield events fall into three categories: Outreach hours; Recreational Events; and Intellectual Challenge.

MEALS
Meal Times
Monday & Wednesday
Meal served from served until:
Breakfast 7:00am 9:00am
Lunch 12 noon 1:30pm
Dinner 6.00pm 6:45pm

Tuesday, Thursday & Friday
Meal served from served until:
Breakfast 7:00am 9:00am
Lunch 12 noon 1:30pm
Dinner 5:45pm 7:00pm

Saturday, Sunday & Public Holidays
Meal served from served until:
Breakfast 7:00am 10:30am
Lunch 12 noon 1:30pm
Dinner 5:15pm 6:30pm

Holiday Meal Times (Semester Breaks) Monday – Sunday
Meal served from served until:
Breakfast 7:00am 10:30am
Lunch 12 noon 1:00pm
Dinner 5:30pm 6:30pm

Cut Lunches
Students who are away from the College all day can prepare their own lunch. A variety of breads, fillings, salad, fruit and packaging is available in the Dining Room from 7:00am to 9:00am on any week day during term.

Late Dinners
During term time, there is a provision for late dinners. They are available 7 days a week for students who are involved in formal study (late lectures, laboratory work) or who may have sport, rehearsals or employment commitments. Late dinners are a concession, not an alternative to formal dinner. Late dinners are to be booked online by 4pm that day. Students eating late dinners must clear their dishes and tables. Late dinners are available from the fridge from 7:30pm and are to be eaten in the Late Dinner Room.

LAUNDRY
Other than the linen service, student are responsible for their own laundering and ironing. Laundries and clotheslines are located around the College.

MEDICAL INFORMATION
Before moving in, students are required to lodge a completed Medical and Health Information form with Reception.

PETS
Pets or other animals (including birds, fish and reptiles) are not kept at College, either in buildings or any part of the grounds.

PARKING
You are welcome to have a car at college.  Limited parking spaces are available within the College grounds. These are allocated according to seniority. A parking allocation permits a student to park only in his/her designated space. This allocation is not transferrable and students are not to let other students use their parking spaces. Students who have not been allocated a parking space cannot park on the grounds.

There is plenty of street parking available around the College. During events held at Adelaide Oval a 2-hour parking maximum is enforced which overrides the normal parking signage and students will need an “Event Parking Permit” from Adelaide City Council. Students need to apply for one of these individually; once granted they are valid for 12 months.

PRAYER AND WORSHIP
The spiritual well-being and development of students is a priority at Aquinas. Sunday Night Chapel (usually the Eucharist) is celebrated at 7pm in the College Chapel during term time. Students of all faiths are invited to join Catholic students at this service. Afterwards, students are invited to a light supper. Non-resident fellow students from the Universities and elsewhere, former students, and relatives and friends of residents are always welcome to attend these services, and students are free to invite their friends from outside of college.

Special whole-of-college services are held at the beginning of each semester and for the Valete evening.  Special guest speakers and/or musicians may be present for these liturgies.

Other opportunities for prayer, worship and discussions are organised through the year.

Students are welcome to make use of the Chapel at any time for the individual reflection, meditation and prayer.

STUDENTS’ PROPERTY
Students are responsible for their own property. Residents are encouraged to take out insurance against loss or accidental damage to their personal property. As a precaution against theft, students are advised to lock their doors and windows when absent from their rooms. All external doors, apart from the Reception Office and the Dining Room, should be closed and locked at all times. Students should carry their keycards with them at all times.

VISITORS
Casual meal guests and overnight guests can be accommodated under certain conditions. For casual meal guests, students are to record the name of their meal guest in the Guest Book near the servery. Casual visitor meal costs: lunch $8.00 and dinner $10.00. For overnight guests, students may apply to the Dean to have someone stay overnight in their room (A minimum of 24 hours notice is required and you are responsible for your guest whilst in the College. Cost is $35.